The role holder will provide Company Secretariat advice and administrative support to the Board and Committees of RiverStone International Australia Pty Ltd (RIAPL), while also supporting the Board and key Committees of RiverStone International Ireland DAC (RIIDAC), including the Loss Reserving and Audit Committees. The role works closely with the Ireland Company Secretary to support corporate governance and board operations, offers ad hoc Company Secretarial support to UK entities as required, and contributes to embedding the Company Secretariat Manual and governance standards across RIIDAC and RIAPL. In addition, the role supports and leads on various ad hoc projects as needed.
- Competence in Microsoft Office – primarily Outlook & Word
- Diary management
- Use of Diligent Entities & Diligent
- Knowledge of the insurance market is a distinct advantage
- Experience of minute taking
- Able to complete work on time and to a high standard with minimal supervision
- Planning and organisational skills
- Able to prioritise your own workload and anticipate and circumvent complications
- Written and verbal communication skills
- Able to communicate at all levels, literate with a clear and analytical approach
- Ability to establish and maintain working relationships with both internal and external stakeholders
- To act in a professional and confidential manner at all times protecting the interests of the group
- Possess attention for detail
- Possess an ability to work to deadlines while managing and prioritising workloads and be accountable and take ownership for ensuring deadlines and commitments are met
- Able to operate as part of a team or alone and build and maintain working relationships with others
- Build and maintain professional relationships with key stakeholders within the Company and externally in the wider group.
- Provide Company Secretariat support of the RiverStone International Australia PTY Ltd (“RIAPL”) Board and RiverStone International Ireland DAC (“RIIDAC”).
- Attend board, committee and executive meetings, either with the registered Company Secretary or in sole attendance, and produce comprehensive minutes within agreed timescales.
- Prepare and circulate reporting packs via Diligent in preparation for board, committee and executive meetings.
- Record and report on actions arising from meetings and monitor them to completion.
- Liaise with Directors, managers, executive stakeholders and the Company Secretary in order to schedule board, committee and executive meetings.
- Prepare for all board and committee by ensuring that invitations are circulated, agendas are agreed and distributed, and logistics are arranged as required.
- Maintain statutory records for RIAPL (and support entity governance administration, including the use of Diligent Entities.
- Support ad-hoc UK entity governance requirements, including filings and related corporate administration where required.
- Assist with embedding the Company Secretariat Manual re RIIDAC and RIAPL Boards.
- Keep close working relationships with relevant RiverStone group entities and other key stakeholders.
- Liaise with external auditors and provide support during the annual audit process where governance input is required.
- Assist and lead on ad hoc projects.
- Support and coordinate annual board effectiveness reviews and related follow-up actions.
- Coordinate director induction and continuing professional development activity, including maintaining appropriate records.
- Support the review, enhancement and alignment of RIIDAC and RIAPL Board and committee Terms of Reference.
- Support processes for identifying, recording and evidencing RIIDAC and RIAPL Board conflicts of interest and related governance controls.
- Have an awareness of Data Protection legislation, including the Data Protection Act and the General Data Protection Regulation
We believe in taking care of our team and helping our employees thrive both professionally and personally.
Our benefits include:
- Private Medical and Dental cover – Comprehensive Private Medical and Dental Insurance schemes with Bupa
- Health and Wellness –including access to our Employee Assistance Programme, Headspace
- subscription, Mental Health First aiders at each site, up to five funded counselling sessions per year,
- annual health check-up and eye test voucher
- Wellbeing Allowance – Can be used towards either physical or mental health wellbeing activities
- 25 days’ holiday per year – plus bank holidays and office closure on Christmas Eve. Holiday
- entitlement increases with length of service
- Bonus scheme – dependent on achieving individual, department and company goals
- Pension – a non-contributory defined contribution pension scheme
- Life Assurance – provides a lump sum 10 x your salary
- Permanent Health Insurance Scheme – scheme pays benefits during a prolonged period of illness or disability lasting more than 26 weeks
- Parental Leave – Enhanced Maternity, Paternity and Shared Parental Leave policy
- Training and development – Company funding for professional qualifications that would be beneficial for your role
- Volunteering and charity – triple matching donations made independently or via our Give As You Earn scheme, Give A and two paid volunteering days per year to help give back to our local communities
- Cycle To Work Scheme – a tax efficient way to purchase a bicycle
- Interest Free Travel Loan – to assist with commuting costs
- Travel Insurance – business and personal travel
- Sports and Social – active sports and social committee that organizes subsidised events
Working hours
Our standard working hours are from 09.30 a.m. to 5.30 p.m. Full time employees are to be in the office for 3 days per week, with 2 days working from home.
We encourage applications from everyone regardless of disability.
